Essential short-cut keys in Microsoft Word

By Laura

To save time and improve efficiency of compiling documents in Microsoft Word, instead of using mouse manipulations to perform the built-in functions, you are recommended to use short-cut keys. Betdownload.com will provide you with some most basic short-cut keys for you to use them every day.

To date, Microsoft has introduced many versions for Microsoft Office tool set in general and Microsoft Word in particular. Of them, the most prevalently-used versions are Microsoft Word 2003, 2007, 2010 and 2013. Basically, the short-cut keys in these versions are quite similar. The only difference is that the number of short-cut keys in the following versions is larger than the number of short-cut keys in the previous versions.

Short-cut keys in Microsoft Word

* Create, edit and save documents

Ctrl + N: Create a new document.
Ctrl + O: Open a document being created before.
Ctrl + S: Save the created document.
Ctrl + C: Copy document.
Ctrl + X: Cut a certain content in the document.
Ctrl + V: Paste the document.
Ctrl + F: Search word/phrase of word/paragraph.
Ctrl + H: Replace one word/phrase with another word/phrase.
Ctrl + P: Print the document.
Ctrl + Z: Return to the previous state of the document before the last edition.
Ctrl + Y: Recover the document to the state before performing Ctrl+Z command.
Ctrl + F4 , Ctrl + W, Alt + F4: Close  the document.

* Select a paragraph or a certain object.

- Move, select document

Shift + –>: Move one character to the right.
Shift + <–: Move one character to the left.
Ctrl + Shift + –>: Move one word to the right.
Ctrl + Shift + <–: Move one word to the left.
Shift + (up arrow): Move to upper row.
Shift + (down arrow): Move to lower row.
Ctrl + A: Select the entire document.

- Delete a paragraph or an object

Backspace: Delete one character to the left.
Ctrl + Backspace : Delete one word to the left.
Delete: Delete character to the right or a certain object.
Ctrl + Delete: Delete one word to the right.

- Move to a paragraph

Ctrl + any arrow: Move between characters.
Ctrl + Home: Move to the beginning of the document.
Ctrl + End: Move to the last position of  the document.
Ctrl + Shift + Home: Extend a selection to the beginning of a document.
Ctrl + Shift + End: Extend a selection to the end of a document.

- Format document

Ctrl + B: Apply bold formatting.
Ctrl + D: Open the Font dialog box to change the formatting of characters.
Ctrl + I: Apply italic formatting.
Ctrl + U: Apply an underline.

- Align paragraphs

Ctrl + E: Switch a paragraph between centered and left-aligned.
Ctrl + J: Switch a paragraph between justified and left-aligned.
Ctrl + L: Left align a paragraph.
Ctrl + R: Switch a paragraph between right-aligned and left-aligned.
Ctrl + M: Indent a paragraph from the left.
Ctrl + Shift + M: Remove a paragraph indent from the left
Ctrl + T: Create a hanging indent.
Ctrl + Shift + T: Reduce a hanging indent.
Ctrl + Q: Remove paragraph formatting.

* Copy text format

Ctrl + Shift + C: Copy format.
Ctrl + Shift + V: Paste format.

* Create exponent

Ctrl + Shift + =: Create upper exponent, e.g. H2
Ctrl + =: Create lower exponent (often use  for chemical symbols), e.g. H2O
* Menu & Toolbars

Alt, F10: Open menu command.
Ctrl + Tab, Ctrl + Shift + Tab: Implement immediately after the menu bar is activated to select menu bars and tool bars.
Tab, Shift + Tab: Select next function on toolbar.
Enter: Open a selected command on Menu or Toolbar.
Alt + Spacebar: Display system menu.
Home, End: Select first or last command in sub-menu.


* Work with tables and figures

Tab:  To the next cell in a row.
Shift + Tab: To the next row.
Shift + arrow: Select content of the next row.
Ctrl + Shift + F8 + arrow: Extend selection by each cell of table.
Shift + F8: Reduce the selection by each cell.
Ctrl + 5 (when Num Lock turns off): Select all contents in the table.
Alt + Home: To the first cell of the table.
Alt + End: To the last cell of current line.
Alt + Page up: To the first cell of a column.
Alt + Page down: To the last cell of a column.
Up arrow: Move up by one row.
Row arrow: Move down by one line.

Conclusion: These are short-cut keys which represent available functions in Microsoft Word so that you can refer and apply in your work process.

Wish you success!

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Word - Insert Text box in Word
Word - Adjust space between letters in Word
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Word – Hide text paragraph in Word file
Word – Insert and add Clip Art in Word

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